Duties

By admin

June 5th, 2013

DUTY

1) HOURS OF DUTY

a) Paragraph 1 of this Annex applies to every member, other than a part-time

member, of a police force of the rank of constable or sergeant who is not

assigned to duties which the Secretary of State has specially excepted from the

provisions of this paragraph.

b) The normal daily period of duty (including the period for refreshment referred

to (in sub-paragraph (c)) of a member shall, except in the case of a member

working in accordance with variable shift arrangements,be 8 hours.

c) As far as the exigencies of duty permit:

i) The normal daily period of duty (or, in the case of a member working in

accordance with variable shift arrangements,a shift) shall be performed in

one tour of duty;and

ii) Apart from where a member has taken a half day’s annual leave or is

working in accordance with variable shift arrangements, an interval of 45

minutes shall be allowed for refreshment.

iii) Where in one day a member working in accordance with variable shift

arrangements is on duty for a continuous period of 5 hours or more, time

for refreshment shall,as far as the exigencies of duty permit,be allowed as

in the following table:

Number of hours Refreshment time

Less than 6 hours 30 minutes

6 hours or more,but less than 7 hours 35 minutes

7 hours or more,but less than 8 hours 40 minutes

8 hours or more,but less than 9 hours 45 minutes

9 hours or more,but less than 10 hours 50 minutes

10 hours or more 60 minutes

d) Where a member is required to perform his normal daily period of duty (or in

the case of a member working in accordance with variable shift arrangements,

a shift) in more than one tour of duty and does not travel to and from his home

between tours, an interval for refreshment and rest shall normally be included

at the beginning or end of one of those tours.

2) VARIABLE SHIFT ARRANGEMENTS

a) A chief officer may, after consulting with the joint branch board and the

members affected, allowing them at least 30 days to make representations and

taking account of the likely effects of the new arrangements on their personal

circumstances:

i) announce that he intends to bring into operation variable shift

Determination April 2012

Annex E page 1arrangements for all or any particular class of members below the rank of

inspector (below the rank of superintendent for part-time members);and

ii) bring the arrangements into operation not less than 30 days after the

announcement.

b) Variable shift arrangements must provide,for full-time members for whom they

are in operation:

i) for hours of duty equivalent to those of a member with a normal daily

period of duty of 8 hours (including a period for refreshment) and who

receives aday’s leave on eachpublic holiday and2 restdaysperweek;and

ii) for annual leave equivalent to that granted in accordance with regulation

33 and the Secretary of State’s determination of the annual leave of

members of police forces thereunder.

c) Variable shift arrangements mustprovide,forpart-time members forwhom they

are in operation:

i) a normalperiodofduty in every relevantperiodas inparagraph (6)below;

and

ii) for annual leave equivalent to that granted in accordance with regulation

33 and the Secretary of State’s determination of the annual leave of

members of police forces thereunder.

3) DUTY ROSTERS

a) A chief officer shall cause to be published, in accordance with this

determination,duty rosters for members of his force of the rank of constable or

sergeant (and inspector and chief inspector in the case of part-time members)

and,in the determinations made under the Police Regulations 2003:

i) a reference to a rostered rest day is to be construed, in relation to a

member of a police force who is required to do duty on that day, as a

reference to a day which according to the duty roster was, immediately

before he was so required to do duty, to have been a rest day for the

member;and

ii) a day off granted in lieu of a rostered rest day shallbe treated as a rostered

rest day.

b) A chief officer shall cause each such roster to be drawn up and published,after

full consultation with the Joint Branch Board, at intervals not exceeding 12

months and not later than one month before the date on which it starts.

c) Each such roster shall set out,for at least three months (except one relating to a

part-time member who has agreed with the chief officer on a different period)

following the date on which it comes into force, in relation to each member of

the force to which it relates:

i) his rest days;

ii) those days, being public holidays, on which he may be required to do

duty;and

Determination April 2012

Annex E page 2iii) the times at which his scheduled daily periods of duty (rostered shifts for

membersworkingvariable shift arrangements andforpart-timemembers)

are to begin and end;and

iv) for part-time members,his free days.

d) Areference to a‘free day’is tobe construed as a reference to aday which is not:

i) a day on which,according to the duty roster,a shift is to begin or end;

ii) a rostered rest day;or

iii) a public holiday.

e) Subject to paragraph (f),a duty roster shall make provision for:

i) an interval of not less than 11 hours between the ending of each of a

member’s daily periods of duty (or in the case of a part-time member or a

member working in accordance with variable shift arrangements, his

shifts) and the beginning of the next;and

ii) an interval between each of his rostered rest days not exceeding 7 days,

unless in the case of a part-time member, a longer interval has been

agreed between the member and the chief officer;

unless theJointBranchBoardagreesotherwise,suchagreementprovidingfor an

equivalent period of compensatory rest.

f) Where,owing to the exigencies of duty,it is necessary to alter a duty roster,the

officer responsible for making the alteration shall endeavour, so far as

practicable, to avoid thereby requiring a member to do an additional daily

period of duty or, in the case of a part-time member or a member working in

accordance with variable shift arrangements,a shift,in circumstances where the

conditions in sub-paragraph (e)(i) and (ii) would not be satisfied in relation

thereto.

g) Where a duty roster is altered in accordance with subparagraph f) and a

member is required to do an additional daily period of duty or a shift in

circumstances where the conditions in sub-paragraph (e)(i) and (ii) are not

satisfied in relation thereto, that member shall be entitled to an equivalent

period of compensatory rest.

4) PUBLIC HOLIDAYS, REST DAYS AND MONTHLY LEAVE DAYS

a) Constables and Sergeants

i) So far as the exigencies of duty permit, a member of a police force of the

rank of constable or sergeant shall be allowed a day’s leave on each public

holiday and be granted rest days at the rate of two rest days (or,in the case

of a member working in accordance with variable shift arrangements, not

less than two rest days)in respect of each week.

ii) Theprovisions for compensationinlieuofpublicholidays androsteredrest

days are such as are found in regulation 26 and the determination

thereunder.

b) Inspectors and ChiefInspectors

Every member of a police force of the rank of inspector or chief inspector shall,

Determination April 2007

Annex E page 3so far as the exigencies of duty permit,be allowed a day’s leave on each public

holiday and be granted rest days at the rate of two rest days in each week.

c) Ranks above ChiefInspector

Every member of apolice force of,or above,the rank of superintendent shall,so

far as the exigencies of duty permit, be allowed a day’s leave on each public

holiday and be granted in each month:

i) in the case of a member of a police force of the rank of superintendent or chief

superintendent,8 monthly leave days;

ii) in any other case,1

1

⁄2 monthly leave days.

5) TRAVELLINGTIMETREATED AS DUTY

a) This paragraph applies where a full-time member of a police force is:

i) required to perform his normal daily period of duty (or in the case of a

member working in accordance with variable shift arrangements,his shift)

in more than one tour of duty;or

ii) recalled to duty between two tours of duty ( in the case of a member

working in accordance with variable shift arrangements,two shifts)

and travels to and from his home between tours (in the case of a member working

variable shift arrangements,between shifts), or as the case may be, in consequence

of his recall,(in this determination referred to as“relevant travelling”).

b) This paragraph applies to a part-time member where:

i) a shift consists of two separate periods;or

ii) he is recalled to duty between two shifts;

and he travels to and from his home between those periods or,as the case may be,in

consequence of his recall,(in this determination referred to as“relevant travelling”).

c) In computing any period of overtime for the purposes of regulation 25 and the

determination thereunder or any period of duty for the purpose of regulation 26

and the determination thereunder (save for the purposes of sub-paragraph 3(g)

of the determination thereunder) the time occupied by such a member in

relevant travelling,not exceeding such reasonable limit as may be fixed by the

chief officer of police, shall be treated as a period of duty.

6) PART-TIME MEMBERS

Normal Period of Duty

a) i) This paragraph applies to every part-time member of a police force below

the rank of superintendent

ii) The normal period of duty in every relevant period of a part-time member

of a police force to whom this determination applies, which is to be

performed in accordance with general arrangements made by the chief

officer of police after consulting the police authority and local

representatives of the representative bodies, is, subject to sub paragraph

Determination April 2007

Annex E page 4(v) the total number of hours determined by the chief officer with the

agreement of the member at the time of his appointment.

iii) For the purposes of sub-paragraph (ii) a day of annual leave counts as a

period of duty of 8 hours multiplied by the appropriate factor.

iv) The chief officer shall reviewa member’s normalperiodofduty atintervals

of not more than 52 weeks,and in doing so shall have regard to the number

of hours actually spent on duty during the interval preceding the review.

v) After a review under sub-paragraph(iv) or (vi):

(1) any number of hours different from that determined under subparagraph (ii) which was determined by the chief officer and agreed

to by the member becomes the member’s normal period of duty,and

(2) if no different number was agreed to by the member, his normal

period of duty is the number of hours determined on the last previous

review, or where no such review has taken place, under subparagraph (ii).

vi) In addition to any review required under sub-paragraph (v), a member or

the chief officer may require a further review where there has been or is

likely to be significant changes in the normal daily period of duty or in the

circumstances of the member.

vii) On any review under sub-paragraph (vi)the chief officer shall have regard

to the number of hours actually spent on duty during the interval

preceding the review.

viii) As far as the exigencies of duty permit, a shift shall consist of one

continuous period.

ix) Periods allowed for Refreshment

Where in one day a member is on duty for a continuous period of 5 hours

or more, an interval for refreshment shall, as far as the exigencies of duty

permit,be allowed in accordance with the Table below:

Number of hours Refreshment time

Less than 6 hours 30 minutes

6 hours or more,but less than 7 hours 35 minutes

7 hours or more,but less than 8 hours 40 minutes

8 hours or more,but less than 9 hours 45 minutes

9 hours or more,but less than 10 hours 50 minutes

10 hours or more 60 minutes

x) Where a shift consists of two periods amounting in total to 5 hours or more

and the member does not travel to and from his home between those

periods,an interval for refreshment and rest shall normally be included at

the beginning or end of one of them.

b) For thepurposes of thisparagraph,in relation to apart–time member of apolice

force:

i) the determined hours are the number of hours which the chief officer has

determined as his normal period of duty in a relevant period,

Determination April 2007

Annex E page 5ii) a relevant period is a period for which a duty roster relating to him has

effect for the time being under paragraph 3 ,and

iii) the appropriate factor is A/B,where

A is the number of determined hours,and

B is 40 times the number of weeks in the relevant period.

c) In relation to a member of a police force in a job share arrangement the

appropriate factor is

1

⁄2.

7) a) In this determination and determinations made under regulations 25 and 33,

“day”, in relation to members of a police force, means a period of 24 hours

commencing at such time or times as the chief officer shall fix and the chief

officer may fix different times in relation to different groups of members.

b) In discharging his functions under sub paragraph (a) above, the chief officer

shall have regard to the wishes of the joint branch board.

8) OFFICERSWORKING AT NIGHT

a) Any member who regularly works for at least three hours of his daily working

timebetween 11pm and6am,irrespective ofthepattern ofdutyworked,shallbe

treated as if he were a night worker for the purposes of regulation 2 (1) of the

Working Time Regulations 1998.

9) WORKINGTIME

The following periods are to be treated as if they were additional periods of working

time for the purposes of regulation 2(1) of theWorking Time Regulations 1998;

a) time spent in travel, outside of rostered duty hours and not covered by

paragraph 5 of this Annex, to and from duty at a place other than the normal

place of duty;

b) time spent in travel to and from training courses other than at the usual place of

duty.

Determination April